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Coronavirus: Working and studying from home

FAQ

For staff

Most employees have been working mostly from home for more than a year. This will remain the case for most people, as government policy regarding working from home has not changed. However, it is often possible to finish the working day at the office, for example after giving a lecture. This should always be discussed with your supervisor. If you really are unable to work from home, there are (limited) opportunities to come to campus. However, this also should be discussed with your supervisor.

You can find information about working from home in the A-Z list on the staff site.

  • How can I request equipment such as a computer screen or keyboard, and where can I get advice if I am experiencing physical complaints due to working from home?

    Although on-site teaching and research are allowed on a small scale, we will continue working and studying from home as much as possible. This means it can no longer be considered a temporary inconvenience, and the usual occupational health and safety conditions apply to your home workstation. It is possible to submit a request for items such as a second screen, a headset, a keyboard or an office chair. Service Unit to organise this. If collection is not an option, you will be able to request the necessary items from the UvA's inventory of products. These items will be provided on loan following approval from your supervisor. Please note: items that you have already purchased and declared as expenses are also provided on loan from the university.

    Go to more information and the application form (loan agreement) (login required)

    the occupational health and safety coordinator for your faculty/department.

    If it helps you can also adjust the hours when you work in consultation with your supervisor. By working from home as much as possible we keep the space in the buildings available for those education and research activities that cannot take place online, and for students and staff who cannot work from home due to personal circumstances.

    Go to tips for working from home

  • Where can I find more information about Zoom?

    In order to be able to continue teaching and providing teaching support, the UvA purchased the online meeting and teaching software program Zoom. ICT Services worked with Zoom to add additional safety and privacy measures in Zoom.

    If you check ‘only authenticated users can join’, staff and students can only participate in a Zoom meeting by logging in with a UvANetID. To use Zoom safely and block uninvited guests from Zoom meetings, you’re advised to log in with your UvAnetID and make use of a waiting room and a password.

    staff website.

  • Are there extra measures taken to help relief work stress during the coronacrisis?

    You can make use of existing leave schemes (such as holiday entitlement, parental leave, care leave, urgent leave and the special leave scheme), classing them as ‘coronavirus leave’. This option has been available for quite some time, but we have not seen many of our colleagues use it. We do recommend the use of this option, especially in this situation.

    • Short-term leave (1-2 days) is best taken as ‘urgent leave’.
    • More protracted periods of leave can be taken as ‘special leave’

    Please make agreements with your manager on the scope and duration of the leave. We would ask managers to be charitable in granting coronavirus leave. Our assumption is a maximum of 4 half-days a week until 1 April. Thereafter, we will review the situation and consider an extension.

    Options also exist in terms of improving the suitability of your current work. Consider in this regard adjustments to working hours or redistribution of tasks within your team. Please discuss this with your manager, who may also choose to enlist external help, thus preventing extra pressure from being put on other members of your team. Because no one can afford to have extra tasks in this situation.

  • Can I get a reimbursement for costs made for child care or a nanny?

    If workload relief and coronavirus leave do not adequately remedy the situation, then reimbursing the costs of childcare is another option. The costs associated with this can be entered and declared in the Self-service Tool.

    You can also be reimbursed for the costs of having a childminder in your own home. Do please ensure that the childminder is registered with the Chamber of Commerce and that you are given an invoice. You can claim for a maximum of € 10,- per hour for 2 days (8 hours each) a week.

    Download the form for reimbursement here.

For students

You can find information about studying from home in the A-Z list on the student site.

  • I don’t have a WiFi connection at home and therefore I am not able to study or make exams from home. Where can I go?

    We understand how challenging this must be for you. If it is genuinely impossible to study or make exams from home you can come to campus. You must book a study space at the University Library for this. More information on how to book a study space can be found on the website of the University Library through uba.uva.nl.  If you have any questions regarding the study spaces on campus, please contact the education desk of your faculty. Contact details can be found on student.uva.nl.

    uba.uva.nl, we unfortunately cannot offer you a study space when on campus. We recommend that you try to find a quiet place outside your home with a secure WiFi connection.

    Please only come to campus if you are symptom-free and healthy.

  • Where can I find more information about Zoom?

    In order to be able to continue teaching and providing teaching support, the UvA purchased the online meeting and teaching software program Zoom. ICT Services worked with Zoom to add additional safety and privacy measures in Zoom.

    If you check ‘only authenticated users can join’, staff and students can only participate in a Zoom meeting by logging in with a UvANetID. To use Zoom safely and block uninvited guests from Zoom meetings, you’re advised to log in with your UvAnetID and make use of a waiting room and a password.

    You can find more information about Zoom on the student website.