Because of the coronavirus, PhD defence ceremonies will take place in an online form (via Zoom), and not physically in the Aula or the Agnietenkapel, until the end of this academic year (Friday, 3 July). From 1 September, all PhD defences can take place on site again in the Aula and the Agnietenkapel.
Are you a PhD candidate or otherwise involved in a doctorate? If you have any questions, you might be able to find an answer to these in the frequently asked questions below. Do also feel free to get in touch with the Office of the Beadle by emailing firstname.lastname@example.org or with the secretariat of the Doctorate Board by emailing CvPemail@example.com.
PhD defences will be held online until the end of this academic year (Friday, 3 July). From 1 September, all PhD defences can take place on site again in the Aula and the Agnietenkapel.
In all cases, postponement is to be agreed in consultation between the Office of the Beadle, the PhD candidate and the supervisors.
Yes, in that case the location does not need to be mentioned on the title page.
In due course the Office of the Beadle will make amendments to the location and/or date & time specified in your thesis by means of a sticker. You will need to ensure you amend the location and/or date & time specified in the electronic version of your thesis yourself. Two copies of each PhD thesis sent to the Office of the Beadle will be retained, with any other copies being returned to the relevant PhD candidates.
The current situation has made it unnecessary to adhere to the usual practice of submitting twelve printed copies to the Office of the Beadle. Submitting three printed copies will suffice. From 1 September, PhD candidates must submit three copies. Send these by post to: University of Amsterdam, attn. Office of the Beadle, PO Box 19268, 1000 GG Amsterdam, or to the Office of the Beadle, Spui 21, 1012 WX Amsterdam.
You will need to discuss this with your supervisor. The doctorate regulations stipulate that the members and chair of the doctoral committee must be in receipt of a printed copy. If everyone agrees to waive this requirement, then an electronic copy will suffice.
No, those buildings are currently closed. All participants take part in the defence ceremony online from their home or their workplace.
No, not for the time being. Prior to the defence, the Beadle will contact the doctoral candidate to answer any questions about the defence. Beadle classes will eventually be organised on location once more, depending on the situation then prevailing, but in any case not before the last week of August.
Yes, there will be. You can also give a PowerPoint presentation in Zoom if you so choose. Give this a trial run in advance when testing your connection to Zoom. You will receive an email on this from the Office of the Beadle.
Yes, assistants may be present in the same room as you, as long as they maintain sufficient distance (1.5 metres). or they can send an email to the beadle in order to attend the ceremony as a participant.
From Friday, 15 May, UvA PhD defences will be livestreamed on the university’s YouTube channel. This means that friends, family and colleagues of the PhD candidates, as well as other interested parties, can attend the ceremonies, which are currently taking place online via Zoom.
The livestreams are ‘unlisted’ on the UvA YouTube channel; that is, you need a direct link to follow a livestream. Doctoral candidates will receive the link from the Office of the Beadle and can then share it with friends, family and colleagues. In addition, the links are added to the defence ceremony announcements (in Dutch) on the UvA’s website, so that other interested parties can also take note.
The link to a livestream will only be added in the web announcement if the doctoral candidate has agreed to this (the Office of the Beadle will ask each doctoral candidate for explicit permission in advance). Immediately after the ceremony ends, the link will be deactivated and the stream will be removed. Of course, the consultations of the defence committee will - as always – be held in private and therefore not visible in the livestreams.
Yes, a recording will be made through Zoom. This will be emailed to you shortly after your defence ceremony. You will then be able to share the recording with your family and friends if you like.
A PhD statement will be emailed to you the day after you successfully defend your thesis. This statement will serve as evidence that you have been awarded your PhD. The Office of the Beadle will send the extracts in English and Dutch from the doctoral register to your home address from 6 April onwards. This constitutes an official document, with the same force as the PhD certificate. The extracts will be backdated accordingly.
Each and every successful PhD candidate deserves a graduation ceremony. There are plans to organise one or more graduation ceremonies in the Aula or Agnietenkapel as soon as this is possible. You will be notified in due course.
The maximum number of attendees allowed is set at 70 for the Aula and 25 for the Agnietenkapel. 13 people are considered to be directly involved in a defence: you and your paranymphs (3), the chairperson and members of your committee (10). This means that you can invite 57 family members / friends to the Aula and 12 to the Agnietenkapel. The reason that the maximum number of attendees is limited is because the UvA has to comply with the government's 1.5 metre guideline.
Members of defence committees who cannot be present on location due to travel restrictions or cold/flu symptoms can still participate via Zoom. Technical support will ensure a logical on-site setup for the interaction between the live and online attendees.
For PhD candidates who are unable to come to Amsterdam due to travel restrictions, defence ceremonies online will remain a possibility for now.
All defences in the period from September onwards can also be followed via YouTube by family, friends and colleagues (and other interested parties) if they cannot be physically present. You will receive the YouTube link from the Office of the Beadle and (if you explicitly agree to it) the link will also be added to the web announcement of your defence.
Unfortunately it is not possible to change from the Agnietenkapel to the Aula, because educational activities are also planned in the Aula in September.
Yes, a registration form will be available soon on the website.
In principle, defences are always public. Due to the limited capacity in the Agnietenkapel, defence ceremonies at this location will not be accessible to interested parties. For the Aula, guests of the doctoral candidate have priority. If there are still places available, other interested parties can register via a form on the website.
It is possible to arrange a brief congratulatory gathering in the Aula complex or the Agnietenkapel after the defence ceremony - with or without a drink and a small snack. This is possible for a maximum of 20 people and half an hour is available for this. (You can use this form to place a catering order.) A reception on location in the Aula complex or the Agnietenkapel for more people and longer than half an hour is unfortunately not yet possible. For such larger, longer gatherings you will have to look for an external location.
If it turns out that the new time is not feasible for you or (some of) those involved in your defence, please contact the Office of the Beadle by email at BureauPedel@uva.nl. They will then contact you to see if the defence can be moved to another date or a different location.