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Administrative Body Membership Grant

Administrative positions in the board of a study or student association or a representative advisory body sometimes demand so much time that they can cause a delay in completing your studies. Therefore, you can qualify for an individual grant (Administrative Body Membership Grant).

  • Regulations on Administrative Body Membership Grants
    • The current Profiling Fund Regulations came into effect on 1 September 2021 and will apply for several years until they are replaced by new regulations. The earlier Profiling Fund Regulations from 2017 were in effect until 31 August 2021.
    • The extent of the grant is expressed in a number of instalment amounts ('months'). Every year, the Executive Board determines the number of instalment amounts of Administrative Body Membership Grants to be allocated to each association and organisation. The number is dependent on the number of members and the extent of the administrative activities. The recognition and allocation of instalment amounts ('months') is set out in the Annexes of the regulations. Here you find the most actual list.
    • Section 3 of the Profiling Fund Regulations provide information about the UvA representative advisory bodies.
    • Section 4 of the Profiling Fund Regulations provide information about the Administrative Body Membership Grants for student organisations.
  • Apply for a grant as a board member of a student organisation

    When do you submit your application?

    As a board member of a student organisation, you apply for a grant individually between 1 September and no later than 1 November at the beginning of the academic year you were on the board.

    Only board members of administrative bodies with an (agreed) deviating board change can submit the application later, but within 2 months after the board change.

    Important: submit your grant application even if it is not yet complete. You can add missing documents later.

    Requirements for applicants who hold an administrative position at a student organisation

    • You were or are entitled to a form of Dutch performance-related higher education grant or, if not applicable, must have received at least 2/3 of the regular amount of EC-credits to be received  in your study programme(s) until you start/started your position.
    • You must be registered as a full-time student for a degree programme at the UvA during the administrative year and must also have been so during the academic year prior to the administrative year.
    • During your enrolment at the UvA, you must not have already received the maximum number of instalment amounts for a board grant

    Each individual application must be accompanied by:

    1. Proof of board membership via an (preferably joint) extract from the Trade Register Chamber of Commerce® (Dutch: KvK)
    2. The application form asks for a 'DUO-bericht'; as an international student you can upload a letter of enrolment instead
    3. A completed form on which it is clearly stated how the instalment amounts ('months') in question will be divided between the individual board members – you can find the number of 'months' in this document.

    In order to apply for a board grant, the student organisation for which you are on the board must be recognised by us within the framework of the Profile Fund Regulations.

    How many instalment amounts (‘months’) can you apply for?

    The administrative body decides how many instalment amounts (‘months’) of its total number of instalment amounts (‘months’) of Administrative Body Membership Grant are to be allocated to each board member. This is outlined in the division document. Make sure that all board members fulfil the individual requirements before allocating the grant.

    If you are a member of a board that changes later in the academic year (for example, February), consider the following:

    • two different boards may be involved in allocating the association’s total number of instalment amounts (‘months’)
    • if your term of office is allocated over two academic years, you must apply twice: for the instalment amounts ('months') to which you are entitled in one academic year, and for the remaining ‘months’ to which you are entitled in the next academic year

    What happens after you apply for a board grant?

    The process of processing and payment of your application is explained in the flowchart for application (PDF, 1 p.).

    Compensation and payout

    • According to the current scheme, you will receive €300 per allocated (grant) month (earlier: €275).
    • Grants of 1 to 5 instalments are paid in one go at the end of the board year. Grants of 6 or more instalments are paid out per month during the board year.

    Information session
    In September 2021 there was an information session about the committee grants for student organisations. Below you can read the Powerpoint presentation that was used (in Dutch).

  • Apply for a grant as a member of a representative advisory body

    What amount are you entitled to?

    As an OC member, according to the current regulations you will receive an instalment amount for every 4 months you are in the OC. (Vice-)presidents get one amount of €300 (earlier: €275) extra for the whole year. (Profiling Fund Regulations 2021).

    When do you submit your application?

    • As a member of a Central Student Council ('CSR') or Faculty Student Council ('FSR'), you apply for a grant individually between 1 September and (at last) 1 November at the beginning of the academic year you were on the board.
    • As a member of a Programme Committee, you apply for a grant individually between 1 May and (at last) 1 November at the end of the academic year you were on the board.

    Important: submit your grant application even if it is not yet complete. You can add missing documents later.

    Requirements for applicants who are a member of a representative advisory body (CSR, FSR or OC)

    1. You must be registered as a full-time student for a degree programme at the UvA during the administrative year
    2. The following applies to members of the CSR and FSR: you were also registered as a full-time student at the UvA in the academic year preceding the board year. This does not apply to OC members, but first-year students in the OC must meet the BSA requirement.
    3. During your enrolment at the UvA, you must not have already received the maximum number of instalment amounts for a board grant.

    Each individual application must be accompanied by:

    1. Proof of membership, for example via a copy of the appointment letter, discharge letter or a screenshot of the website of your representative advisory body
    2. If applicable: proof of being the (vice-)president
    3. The application form asks for a 'DUO-bericht'; as an international student you can upload a letter of enrolment instead.

    What happens after you apply for a board grant?

    The process of processing and payment of your application is explained in the flowchart for application (PDF, 1 p.).

    Compensation and payout

    • OC grants are paid in one instalment at the end of the board year. 
    • Other grants of less than 6 instalments are also paid in one instalment at the end of the board year.
    • Grants of 6 to 12 instalments are paid out per month during the board year.
Central Student Council in consultation