Completing a doctorate
Completing your doctoral programme (the final six months) requires adequate preparation. The step-by-step instructions will keep you on track so that you don't fall behind in the final phase of your doctoral programme.
As soon as the completion of your thesis is in prospect (around six months before the intended doctoral conferral date), your supervisor must submit a Proposal for composition of the doctorate committee. As soon as the doctorate committee has been officially appointed, you will receive notification from the Doctorate Board.
N.B. Please note, you will need the latest version of Adobe Reader (Adobe XI) to fill in the forms.
Once you have received notification of the appointment of the doctorate committee, a provisional doctoral conferral date can be set. The Office of the Beadle is responsible for the administration and execution of PhD defence ceremonies. You can consult the PhD conferral calendar to find out whether UvA's doctorate locations (the Agnietenkapel or Aula) are available on your intended date. Once you've agreed the potential dates with your supervisor(s), any co-supervisor(s) and all the members of your doctorate committee, you can contact the Office of the Beadle to provisionally reserve this date.
You will have to prepare the final, identical paper and electronic versions of your manuscript and have them approved by your supervisor(s) and co-supervisor(s). Once their approval has been obtained, changes can no longer be made to the manuscript.
No later than 14 weeks before the provisional doctoral conferral date (as specified by the Office of the Beadle), the final manuscript approved by the supervisor(s) and any co-supervisor(s) will be submitted to the doctorate committee. At the same time, the supervisor will send the electronic version of the manuscript to the dean for a plagiarism check.
The members of the doctorate committee will assess the manuscript and will notify the supervisor(s) and the dean of their decision no later than eight weeks before the doctoral conferral date using the Doctoral thesis assessment and admission to the PhD defence ceremony form. It is expressly not the intention here to propose amendments or additions to the thesis.
Once it has been established that no plagiarism is involved and the doctorate committee's assessment of the thesis has been found to be positive, the doctoral candidate will be admitted to defend his/her thesis and will be permitted to reproduce (print or photocopy) it.
As evidence of admission to the defence, the supervisor(s) and the dean will sign a copy of the title page of the thesis no later than eight weeks before the doctoral conferral date. Once this signed title page has been received by the Office of the Beadle, the provisional doctoral conferral date will be converted into a final doctoral conferral date and the PhD candidate will be notified accordingly.
The dean will send the electronic version of the thesis to the University Library (UB). As soon as the doctoral candidate has submitted the licence agreement (no later than four weeks before the doctoral conferral date), the University Library will publish the thesis via the Digital Academic Repository (DARE).
Twelve copies of the reproduced (printed or photocopied) thesis must be submitted to the Office of the Beadle no later than four weeks before the doctoral conferral date.