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Coronavirus

Coronavirus: Travel

There are many questions about travel from employees who have booked business trips, future international students and employees who will be coming to Amsterdam soon, as well as questions about travel insurance and insurance claims. Below we've tried to answer as many questions as possible for the various situations in play.

For those students or employees currently in the Netherlands, as of 16 March foreign travel is no longer allowed.

We are following the travel advice of the Ministry of Foreign Affairs

We will continue to supplement the information on this page as best we can. However, the situation often demands customised solutions. Always contact your manager or the contact person at your faculty to discuss the situation that is specific to you.

FAQ

For Dutch students

  • Can my exchange programme in the first semester of 2020-2021 go ahead?

    All UvA exchange programmes in the first semester of the new 2020-2021 academic year will be cancelled. This applies to both incoming and outgoing students in programmes such as Global Exchange and Erasmus+, including internship programmes.

    Do you have an (outgoing or incoming) exchange scheduled for the first semester? In that case you will be contacted by email on Friday, 15 May. Together we will look at possible alternatives. The options will vary per student, faculty and partner university, and could range from postponing the exchange, taking a minor, electives or a project course at the UvA or following online education at a partner university.

  • I am an out-bound Erasmus+ student. What do I need to do to retain the right to my grant?

    If your exchange has been postponed, cancelled, interrupted, or if you are continuing it online from a different country, you have to apply for a force majeure arrangement to retain your right to the Erasmus grant. That is because you are not able to satisfy the usual requirements set for Erasmus exchanges because of circumstances beyond your control (‘force majeure’).

    If you continue following online education in the host country of your exchange, you do not need to apply for a force majeure arrangement.

    Making a force majeure application – Degree students

    Degree student can apply for the force majeure arrangement here. We need two documents: 

    • A Statement - Declaration of Host University stating the start and end date of the exchange.
    • An email or letter from the host university stating that the exchange has been cancelled, if you received one.

    Please note: If you have already submitted the documents for the force majeur application via the general email address of the Central International Office you need to submit the documents again via the Canvas-page. We apologise for the inconvenience! You can use the link above.

    You can find a more comprehensive FAQ’s for Erasmus+ degree students here  

    Application for force majeure – Internship students

    Are you doing a placement or internship?  Please send an email to erasmus-sts@uva.nl, citing ‘Force Majeur Internship – [Student name]’ in the subject line.

    To process force majeure applications of internship students (including ACTA and AMC students), we need the following documents: 

    • A ‘Learning Agreement – After Mobility’ stating the start and end date of your internship or placement. Your Faculty International Office can provide you with a template of the ‘Learning Agreement – After Mobility’ form.
    • An email/letter from the host institution stating that the exchange has been cancelled, if you received one.

    Please send these documents in one email.

    You can find a more comprehensive FAQ’s for Erasmus+ and internship students here

For international degree students

More specific questions and answers for international students can be found here.

  • I want to continue studying at the UvA this year and as soon as the on-site education resumes, what should I do?

    If you temporarily return to your home country as an international diploma student, you can choose to remain enrolled and follow distance education (online).

    Any exceptions to this are on a programme by programme basis and all students will receive communications if that is the case; naturally this also includes international students who are now back in their home countries. You will receive such communications from your study programme.

    If the situation normalizes, we assume that all international diploma students will return to Amsterdam to participate in regular education (block 6) and possibly to catch up with the examination for block 4 in the examination week that has been added to the end of the academic year.

  • I am an out-bound Erasmus+ student. What do I need to do to retain the right to my grant?

    If your exchange has been postponed, cancelled, interrupted, or if you are continuing it online from a different country, you have to apply for a force majeure arrangement to retain your right to the Erasmus grant. That is because you are not able to satisfy the usual requirements set for Erasmus exchanges because of circumstances beyond your control (‘force majeure’).

    If you continue following online education in the host country of your exchange, you do not need to apply for a force majeure arrangement.

    Making a force majeure application – Degree students

    Degree student can apply for the force majeure arrangement here. We need two documents: 

    • A Statement - Declaration of Host University stating the start and end date of the exchange.
    • An email or letter from the host university stating that the exchange has been cancelled, if you received one.

    Please note: If you have already submitted the documents for the force majeur application via the general email address of the Central International Office you need to submit the documents again via the Canvas-page. We apologise for the inconvenience! You can use the link above.

    You can find a more comprehensive FAQ’s for Erasmus+ degree students here  

    Application for force majeure – Internship students

    Are you doing a placement or internship?  Please send an email to erasmus-sts@uva.nl, citing ‘Force Majeur Internship – [Student name]’ in the subject line.

    To process force majeure applications of internship students (including ACTA and AMC students), we need the following documents: 

    • A ‘Learning Agreement – After Mobility’ stating the start and end date of your internship or placement. Your Faculty International Office can provide you with a template of the ‘Learning Agreement – After Mobility’ form.
    • An email/letter from the host institution stating that the exchange has been cancelled, if you received one.

    Please send these documents in one email.

    You can find a more comprehensive FAQ’s for Erasmus+ and internship students here

For international exchange students

More specific questions and answers for international students can be found here.

  • Can I do an internship or a graduation project abroad in the first semester of 2020/2021?

    Individual internships and graduation projects abroad will not be cancelled for the first semester of the upcoming academic year. Individual internships and graduation projects abroad are possible under three conditions:

    1. Positive travel advice must apply to the country in which the internship takes place.

    2. No further domestic restrictions on travel movements can be in place within the country concerned.

    3. The internship must be a compulsory part of the curriculum.

    For more information, please contact the Study Abroad Offices.

For staff

  • I had a work-related trip booked for the period up to 6 April. What should be done?

    Employees should have cancelled or rebooked all flights, hotels and related tickets booked for trips up to and including 6 April. Any residual and / or additional costs will be reimbursed by the UvA.

    If you have been reimbursed by the UvA for the cost of a flight, hotel or ticket, please send an email to servicedesk-ac@uva.nl stating 'travel cancellation' and the number of the expense claim. The UvA will then subtract the amount you received from the travel agency or travel insurer from your next pay package.

Other

  • Is the UvA insured in the event of travel cancellations and or interrupted travel as a result of the coronavirus? When can I make a claim on the UvA’s travel insurance?

    The UvA has travel insurance through Meijers. In principle, any trip that’s part of a curriculum (students) or work-related (in the case of UvA employees) can be covered by the UvA’s travel insurance. Cover extends to cancellations and all travel-related costs (e.g. ticket, taxi, accommodation costs). This also applies if you booked your travels independently for work or study.

    Key to insurance cover is that the loss or damage was beyond the control of the policyholder/insured person(s). Cover applies:

    • If your flight is cancelled by the airline and they do not refund you (or only partially).
    • If a conference was cancelled. This is also beyond the control of the person insured.
    • If the teaching and research institutions in the affected region are closed. This is a valid reason for travel to be cancelled or cut short.
    • Travel to or from areas designated by the Dutch Ministry of Foreign Affairs as ‘red’ or ‘orange’ are also covered. 

    What is not covered by the UvA’s travel insurance through Meijers?

    There is no cover if you decide to cancel a trip yourself when the Dutch Ministry of Foreign Affairs has not issued a travel warning for your destination. You can check with your faculty to see whether they can possibly cover the costs.

    The moment when you book a trip also plays a role in whether you can get your money back. Travel insurance is designed to cover unforseen events. If you knowingly book a trip for study or work to an area where the coronavirus is prevalent, it will not be viewed as an unforseen event. Each claim will be examined individually.

  • How can I submit a claim or request to the UvA’s Meijers insurance?

    Claims and requests can be sent for review/response to the following email address: volmachtschade@meijers.nl. State that you are an UvA employee or student and include your completed claim form in the email.

    Make sure to include at least the following information:

    • A completed claims form.
    • Proof of the fact you were abroad for the purposes of work or study as a UvA students or staff member, indicating the planned period of your stay (e.g. an intership contract.)
    • Indicate whether you had already booked a return journey, and whether you have already been reimbursed for this?
    • What additional costs you incurred to return home? Including an itemised calculation of the costs.
    • Claims must be submitted individually (no joint claims).
    • The UvA travel insurance policy number is: DL221283