Documents, forms and regulations for PhD candidates
Here you will find all the key forms, documents and regulations in one place, from admission to the completion of your PhD programme.
Forms
Use the correct forms for your PhD programme:
- Request for exemption from the legal education requirements (PDF, 1 p.)
- Instructions for requesting exemption from the legal education requirement (PDF, 2 p.p.)
- Request for admission to the doctoral programme (PDF, 2 p.p.)
- Proposal for composition of the doctorate committee (PDF, 1 p.p.)
Note: Be sure to save the form before filling it in to avoid losing your data.
Documents
These documents support you during your PhD:
- Guide to doing your PhD at the UvA (PDF, 24 p.p.)
- From manuscript to PhD thesis – procedure (PDF, 1 p.)
- UvA supplementary grant ('top-up') model agreement
- Model PhD Agreement for the PhD Candidates not Employed by the UvA
- Beadle class – Agnietenkapel 2025 (PDF, 4 p.p.)
- Beadle class – Aula 2025 (PDF, 4 p.p)
- Beadle class - SPUI25 (PDF, 4 p.p.)
- Defence ceremony set up SPUI25 (PDF, 2 p.p.)
- Online participation in PhD defence ceremonies 2025 (PDF, 2 p.p.)
- PhD defence formulas as of 1 September 2024 (PDF, 4 p.p.)
- PhD defence ceremony setup SPUI 25 (PDF, 2 p.p.)
- Recognition of your UvA doctorate diploma abroad (PDF, 2 p.p.)
- Types of PhD candidates at the UvA – decision tree (PDF, 1 p.)
Note: In addition to the guidelines and forms listed here, your faculty may apply additional rules. Please contact the relevant contact person.
Regulations and codes
The Doctorate Regulations contain all the rules and procedures. This is the core document for all PhD candidates. An appendix with guidelines for assessing a PhD thesis is also available for supervisors and staff. In addition, the following codes are important:
- Gezonde praktijk in het Nederlandse promotiestelsel
- Wetenschappelijke integriteit
- Sociale veiligheid
- Intellectueel eigendom
- Research Data Management
- Dierproeven
- Privacy (AVG)
- Good practice in the Dutch PhD system (in Dutch)
- Scientific integrity (in Dutch)
- Social safety (in Dutch)
- Intellectual property
- Research Data Management (in Dutch)
- Animal testing
- Privacy (GDPR) (in Dutch)