Purchasing conditions

The General Terms and Conditions of Purchase of the UvA (PDF, 11 pages) are publicly accessible. They outline what we expect from you and the agreements and procedures that apply to our collaboration. We apply a payment term of 30 days.

SAP Business Network for suppliers

The UvA uses the ordering system SAP Ariba. The associated platform for collaboration with suppliers is the SAP Business Network. Within this platform, you can access procurement orders, order confirmations and other business documents related to our collaboration. You can also view invoices and check payment statuses at any time.

Benefits of working via the SAP Business Network

• Purchase orders, invoices and order confirmations are digital and easy accessible. Documentation and information are easy to locate and download.
• You can check the status of your invoices at any time or receive email notifications.
• Invoices are correct and complete, enabling timely payment of invoices.
• It saves time for both parties, as manual handling and corrections are rarely needed.

Creating or linking an account in the SAP Business Network

Do you want to collaborate effectively with the UvA? Then create a (free) suppliers account for the SAP Business Network via https://supplier.ariba.com. You can also read more about the (free) standard account and (paid) company account.

Does your organisation already have an account? You can simply link it by logging in. Each business account has one administrator, who can create roles and add other users within your organisation.

How the SAP Business Network works

The SAP Business Network operates as follows:

1. Receiving a purchase order
   The ordering system sends you an email with the order in PDF format. You can also view this in the platform.
2. Sending an order confirmation
   You send an order confirmation via the SAP Business Network.
3. Send invoice
   You easily convert the purchase order into an invoice via the platform.

Own catalogue

Would you like UvA staff to find your products or services directly in our ordering system? You can add your own catalogue. Contact us to discuss the options.

Procurement process

UvA staff can order your products or services themselves via the SAP Ariba ordering system, provided the amount remains below a specific threshold. The authorised person gives approval. If the product or service exceeds a certain amount and cannot be ordered from contracted suppliers, we follow the procurement procedure of specification, selection and contracting, in line with statutory regulations. The applicable procedure depends on the contract threshold amount (excluding VAT):

• Single quotation (1 party):

  • Supplies/services up to €50,000

  • Works (construction/civil engineering) up to €250,000

• Multiple quotations (3–5 parties):

  • Supplies/services from €50,000 to €221,000

  • Works (construction/civil engineering) from €250,000 to €2,500,000

• National public/restricted procedure:

  • Works (construction/civil engineering) from €2,500,000

  • Not applicable for supplies/services

• European public/restricted procedure:

  • Supplies/services from €221,000

  • Works (construction/civil engineering) from €5,538,000

Contact

Do you have questions about procurement, orders or the SAP Business Network? Please don’t hesitate to get in touch via telephone or email.

Purchase department

T: +31(0) 20 525 3111
E: inkoop-fs@uva.nl