Expense claims for non-UvA employees
Are you not employed by the UvA, but need to claim expenses? This is possible if, for example, you've incurred costs or provided services without an employment contract. In this case, fill in the expense claim form for external parties. Are you working at the UvA through a staffing agency? Then claim your expenses through your own employer. Do you have a sole proprietorship? If so, please send an invoice.
When filling out the form, pay attention to the following steps:
- You can only claim expenses in euros. Use an online calculator to convert foreign currencies.
- Ensure you select the correct bank type (IBAN, SEPA or non-SEPA).
- Original proof of payment can only be submitted as .PDF, .JPG, .JPEG of .PNG.
- For mileage claims, include a printout from a route planner such as Google Maps.
- If you have multiple receipts for one type of expense, number your receipts and mention these numbers in the description. For more than 3 receipts, create a single overview and attach it as a PDF. This allows the budget holder to easily verify the total amount.
After submitting your claim, you will receive a confirmation. Once your claim is approved, we will process the payment within 2 working days.
The FMG has additional requirements for submitting an expense claim. See Expense claims at the FMG for details.
Are you employed by the UvA? Then please refer to Expense claims and advances.
Contact
Service Desk Administration Centre (AC)
- Email: servicedesk-ac@uva.nl
- Phone: +31 20 525 14 04
- Opening hours: Monday to Friday, 08:30 - 17:30